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85
Mr. Bowman must arrange for sufficient stores to be at the
Centres one week in advance, and is responsible for seeing that
shortage does not occur, and that the accounts are in every detail
correct.
So great has been the amount of work caused by the number
of applications for milk owing to the prevailing distress, the
number of applications being as many as 42 in one day, that it
has been necessary to put on an additional temporary clerk—Mr.
Shave—to attend to the work of entering and indexing the
account and making out the orders. I should like to point out that
both these clerks are unable to cope with the work by working in
the Council's time only.
The routine working has been as follows:—Each repeat and
fresh enquiry form (the enquiry form having been filled in by the
Health Visitor when either verbal application or application by
letter has been made), has to be turned up in the jedger and in the
enquiry form file and indexed. Each order form must be written
in duplicate, i.e., including the carbon copy retained for office use,
and an order form is made out for each family supplied. The
invoices returned by the milk vendors are then checked against
the order counterfoils and each corresponding order counterfoil
cancelled. The amount in the invoice having been verified is
signed as correct by Mr. Bowman. The amount is then entered
in the account book, against the particulars of the application and
indexed. The invoice signed as correct by Mr. Bowman is
signed by the Medical Officer and placed before the Maternity
and Child Welfare Committee, so that each invoice relating to
each family and the total sum owing to each milkman is placed
before the Maternity and Child Welfare Committee and the statement
of account owing to each milk vendor is signed by the
Chairman, who has at the time of signing each separate invoice
"before him. The milk enquiry forms giving the financial circumstances
are also brought to the Committee meeting.