1. Who is eligible to apply for the Wellcome Library Open Access Fund?
You can apply if you fulfil these criteria:
- your publication must have been peer reviewed and accepted for publication
- you need to have made substantial use of the Wellcome Library’s collections (and cited them in your publication)
- you mustn’t already be in receipt of funding that could be used to pay the open access publishing costs.
2. What publication types can the Library Open Access Fund be used for?
The Fund can be used to make the following kinds of peer-reviewed publications open access:
- research articles
- book chapters
- scholarly monographs.
3. Are there any other conditions associated with a successful application to the Library Open Access Fund?
Articles must be accepted for publication in a journal that operates an anonymous peer-review system. Books and book chapters must be published by a recognised academic press. Self-published or privately published books or book chapters are not eligible.
Your publication must be deposited in Europe PubMed Central (Europe PMC) when it is published. It must also acknowledge the Wellcome Library Open Access Fund.
Journal articles must be made available under the Creative Commons attribution licence (CC-BY 3.0).
Books and book chapters should preferably be made available under a Creative Commons attribution licence (CC-BY 3.0), but more restrictive open access licences will also be accepted.
All applications to the Open Access Fund are considered at the discretion of the Wellcome Trust, and we reserve the right to turn down applications which we consider do not meet our eligibility criteria and conditions.
4. Are Library users required to make research based on the Library’s collections open access?
No, it is up to you to choose whether to apply. However, if you are a Wellcome Trust grantholder you must comply with the Trust’s Open Access Policy, as described in your grant conditions or on our policy pages.
5. How do I apply to the Wellcome Library Open Access Fund?
Please check that you meet the eligibility criteria, then download and complete the application form [PDF 502KB]. You can complete the form by downloading it to your machine, and opening it using the latest version of Adobe Reader (version XI). If you are having trouble completing the PDF form, you can use the MS Word version [Word 788KB].
6. What happens after I apply?
Your application will be checked to make sure you meet the eligibility criteria. You will then receive an email to tell you whether your application has been successful.
7. How are the open access publishing costs paid?
If your application is successful we will confirm that the Wellcome Library will reimburse you for the open access fees. Once you have arranged payment with the publisher you can submit a claim to the Library, including evidence that the fee has been paid. The Library will then reimburse you.
If you have indicated on the application form that you are unable to pay the open access publishing fees directly we will request that you ask the publisher to invoice the Library for the open access fee directly.
8. How do you define monographs, book chapters and research articles?
In general, ‘scholarly’ books are defined by their content and their intended audience. In terms of content, they represent the results of original academic research, presented in accordance with recognised academic conventions – for example, with rigorous inclusion of bibliographic references. In terms of audience, scholarly books will be aimed at (as well as written by) those who are actively engaged with or interested in academic research, rather than a general readership. Scholarly books are sometimes identifiable by the publisher, imprint or series, or by the way in which they are described and marketed by publishers. They are unlikely to be stocked by general booksellers.
Research articles are peer-reviewed, original (primary) research publications.
9. What constitutes peer review of monographs and book chapters?
We understand that books – even scholarly books – are not always subject to anonymous peer review in the way that journal articles are. While complete monograph manuscripts are sometimes sent out for peer review, in other cases review may take place at the proposal stage, or on the basis of one or two trial chapters. Academic editors often fulfil a role similar to a peer reviewer, especially for works published as part of a series, and publishers’ commissioning editors also play a part in guaranteeing the quality of the published work. Our definition of peer review as it applies to monographs and book chapters is therefore broad.
10. Why has the Wellcome Library created the Open Access Fund for its users?
The Wellcome Trust has been a longstanding and outspoken supporter of open access, requiring and enabling – through the provision of open access publication funds – Trust grantholders to make their original research freely available to be read and re-used by everyone.
As the open access movement gains momentum, it has become clear that the Wellcome Library too can play a role in increasing access to research. Our extensive collections centre on the history of medicine, and many researchers working in this area – whether independent or affiliated – may lack the funds necessary to make their work open access.
Open access to research which is substantively informed by the Library’s collections is great for authors and readers. It also helps other people find out about our collections and understand their significance. Open access research can be freely read by anyone, is disseminated further and is downloaded more frequently. Accordingly, if a Library user wishes to make their research open access, we are pleased to enable this by paying the associated costs.
11. What are the benefits of making research available through Europe PMC?
Europe PMC enhances the visibility of research findings as Europe PMC content is freely available and can be accessed by all researchers, and not just those based at an institution that subscribes to a particular journal.
Europe PMC provides innovative tools and services for the research community: a single search to PubMed citations, including the bibliographic details of books held in PubMed Bookshelf, PMC full-text articles and other relevant content, such as clinical guidelines and European biomedical theses; and the integration of text-mining tools that highlight and link biological entity types found within the text of an article to external data sources.
If you have any unanswered questions, please email Diego Baptista at firstname.lastname@example.org.